Gmail: How to create a custom signature for email

Gmail: How to create a custom signature for email

Adding a personal data header at the end of an email gives a professional touch to every message you send, and it’s very easy to do; step by step

In messages sent by Gmail, both from a mobile device and from a notebook, it is possible to add a signature with personal data.
In messages sent by Gmail, both from a mobile device and from a notebook, it is possible to add a signature with personal data.

Sending a formal email requires certain details to be taken into account, which can make the message have a greater impact on the recipient. This is one of those details Place a signature at the end of the sent text. A signature, which can include personal data and the sender’s job title, gives the email a more professional and serious character. And in the case of mail gmailAdding a signature to every message you send is a very simple matter.

The good thing about adding a signature to messages is that you can put in it the data you want to communicate. In particular, the sender’s name, position and company he works for are indicated below. It is also advisable to add some personal contacts, such as a phone number, or whatsapp, which can provide the receiver with a more direct communication with the person writing it. There is also the option to add a photo or logo of the workplace, and even a link that will take the message recipient to another page.

Now, to add a signature to messages, the following steps should be followed.

On the computer:

  • Sign in to your account gmail.
  • Find the settings icon (top right) and click on it.
A configuration "wheel" appears in the upper right corner.
A configuration “wheel” appears in the upper right corner.
  • Go to the “View all settings” option.
  • Scroll down until the option “signature“.
  • There, a box is first filled with the name of the user who is going to create your signature.
Then you need to click on settings to get to signature
Then you need to click on settings to get to signature
  • To the right of this field there is another place where you should write all the data you want to add to the signature: name, position, company, e-mail, phone, WhatsApp, company logo, personal page links, etc. In this case, it is also possible to choose the font, size and alignment.
  • Below the boxes is an option “signature default”Where it is possible to determine that the signature appears in each message sent or also in messages that are replied to or forwarded.
In the box on the right, you should write all the data that will later appear in the signature at the end of each message in the mail.
In the box on the right, you should write all the data that will later appear in the signature at the end of each message in the mail.
  • You need to check the option below the signature section that says “Put a signature before the quoted text in answers and remove the dash `–‘ that separates the two texts.”
  • At the end of these operations, it is important to go to the bottom of the settings and press the “Save changes” button.
Finally, the configuration must be set so that the signature appears in each message;  It may appear in message replies and messages
Finally, the configuration must be set so that the signature appears in each message; It may appear in message replies and messages
  • Finally, when returning to the mail, the signature will be available on each message.

On a mobile phone:

  • The application opens Gmail.
The three lines at the top left are the menus to click on
The three lines at the top left are the menus to click on
  • Wanted menu (vertical lines in the upper left corner) and click on it.
You also need to go to settings icon to get signature in Gmail
You also need to go to settings icon to get signature in Gmail
  • Then click the icon “Settings”.
  • Later, the Gmail user where the signature should be added is captured.
After configuration, you need to look for the item "Signature for mobile devices"
After configuration, you need to look for the item “Signature for mobile devices”
  • In the next menu that appears on the screen, look for the item “Signature for mobile devices” and click on it.
Finally, the device allows you to add a signature so that it appears in messages sent from Gmail
Finally, the device allows you to add a signature so that it appears in messages sent from Gmail
  • A box appears for writing a signature. In this case, only the first and last name can be added. Unfortunately, it is not possible to add more data, links or images, as when adding a signature gmail from the computer.

With these simple steps, messages sent from your Gmail account can be given a more professional feel. More options than recommended when sending official letters.

Source: La Nacion

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